Agenda AI Transforms Unstructured Ideas into Ready-to-Use Agendas

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Creating a board meeting agenda has long required time, coordination, and a sharp eye for structure. But starting from scratch can slow you down, especially when priorities are shifting and the clock is ticking.

That’s where Agenda AI, OnBoard’s new intelligent agenda builder makes a powerful difference. Whether you’re planning a monthly board check-in, a strategic retreat, or a high-stakes committee session, Agenda AI gives you a faster, more intuitive way to turn your ideas into a clear, ready-to-use agenda.

Instantly Build Agendas with a Prompt or Document

Agenda AI lets you generate a meeting agenda in 2 simple ways (Bonus: users can do both at the same time!):

Start with a prompt: Just describe your meeting in plain language, like “Build an Audit Committee agenda focused on Q3 financials and risk review.” In seconds, you’ll get a thoughtfully structured agenda draft tailored to your needs.
Import existing content: Upload real-world materials like a planning document, email thread, or last year’s meeting notes. Agenda AI will extract the key points and organize them into a logical, usable agenda framework.

Once you have a draft, you can edit, refine, and finalize it directly in OnBoard — no switching platforms or wrangling file formats.

Import Real-World Materials to Shape Your Agenda

Your board meeting prep rarely starts with a blank page. It starts with inputs. A thread of back-and-forth emails. A document from last year’s retreat. Notes from your team’s planning session.

With Agenda AI, you can bring those real-world materials right into the agenda-building process. Simply paste or upload your content, and Agenda AI will distill it into an organized, board-ready agenda. It’s fast, flexible, and designed to fit into the way you already work.

Designed for the New and the Experienced

Whether you’ve built hundreds of agendas or you’re planning your first board meeting, Agenda AI is built to support you.

New to the process? Just describe your meeting type and topics, and Agenda AI will generate a smart framework that includes typical structure and best practices for similar meetings.
Experienced and efficient? Use Agenda AI to save time by instantly generating drafts you can quickly review and refine—without sacrificing quality or control.

No matter your starting point, Agenda AI gives you the confidence to prepare meetings that are well-organized, intentional, and impactful.

Built with Security and Privacy at the Core

Agenda AI is powered by the same secure, trusted OnBoard platform that boards worldwide rely on every day. That means:

Your data stays private: None of your documents or inputs are used to train AI models.
Built-in security: Agenda AI is governed by OnBoard’s rigorous data protection standards and encryption protocols.

Everything you share stays within your organization’s control — because when it comes to board materials, there’s no room for compromise.

Why It Matters

Save Time and Effort: Creating agendas can be one of the most time-consuming parts of meeting preparation. Agenda AI helps you reclaim that time by providing a high-quality draft in seconds.

Skip the Blank Page: No more agonizing over how to begin. Agenda AI gives you a clean, logical starting point so you can jump right into refinement.

Start Meetings with Clarity and Purpose: Meetings without a clear agenda lead to confusion and wasted time. With Agenda AI, every session begins with structure and direction.

Imagine This ...

You’ve got to plan an upcoming Strategy Committee meeting, but the only materials available are a few notes in an email and last year’s agenda. Instead of sorting through everything manually, you:

Paste the email content and upload the old agenda into Agenda AI.
Type a quick prompt: “Strategy Committee meeting focused on 2026 planning and risk factors.”
Agenda AI returns a clean, organized draft with logical sections, placeholders for attachments, and room for discussion points. It will include:

In minutes, you’ve gone from scattered ideas to a structured agenda—ready to share and finalize in OnBoard.

Lead Every Meeting with Confidence

Agenda AI isn’t just a productivity tool. It’s a clarity tool. It helps board leaders and administrators alike bring structure to complex conversations, ensuring that every meeting starts with intention and ends with results.

No more last-minute agenda scrambles. No more guesswork. Just smart, secure support, right when you need it.

We’re not imagining the future of board leadership. We’re delivering it — responsibly, practically, and powerfully.
Lead with clarity. Decide with confidence.

Interested in Agenda AI?
Get notified about its general release by contacting your OnBoard team or visiting OnBoard’s website.

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About The Author

Adam Wire: Adam Wire is a Content Marketing Manager at OnBoard who joined the company in 2021. A Ball State University graduate, Adam worked in various content marketing roles at Angi, USA Football, and Adult & Child Health following a 12-year career in newspapers. His favorite part of the job is problem-solving and helping teammates achieve their goals. He lives in Indianapolis with his wife and two dogs. He’s an avid sports fan and foodie who also enjoys lawn and yard work and running.