AI Meeting Transcription Tool: 5 Best Options in 2025

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Organizations that use artificial intelligence for board meetings shift their time and effort away from routine board management tasks and toward more meaningful work. With AI, they gain more time for real decision-making and can clearly focus on strategic goals.

Several artificial intelligence tools for meetings include meeting transcription. While these tools are powerful on their own, combining them with other board management solutions can dramatically boost efficiency.

Discover what AI meeting transcription tools are, how they can benefit your organization, and which providers offer the top solutions.

What is an AI Meeting Transcription Tool?

Meeting transcription tools convert words spoken during a meeting into a written text transcript. It’s a method of recording a meeting without manually taking notes. Many tools offer real-time meeting notes that appear as the meeting progresses, so participants can follow along.

A best-in-class AI meeting transcription tool goes far beyond just converting speech to text — it enhances productivity, efficiency, and effectiveness before, during, and after the meeting. Here are the most important features to seek in an AI meeting transcription tool:

Advanced Transcription: Uses advanced models to transcribe accents, tones, and speaker variations accurately. Transcribes in real-time.
Speaker Identification: Automatically detects and labels individual speakers throughout the transcript.
Multi-Language Support: Supports transcription in multiple languages and dialects.
Summaries and Highlights: After the meeting, generates key takeaways, action items, decisions made, and questions raised.
Searchable and Timestamped Transcriptions: Search transcripts by keywords, topics, speaker or timestamp.
Custom Formatting and Export Options: Format and export transcript based on internal preferences or desired outputs.

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Agenda Template

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Best AI Meeting Transcription Tools

To help you choose the best option for your organization, we’ve compiled a comprehensive summary of the features, benefits, and pricing of the top 5 transcription tools.

1. OnBoard

OnBoard software is best for automatically generating meeting documents from start to finish with tools for agenda-building, meeting transcription, and meeting minutes.

OnBoard’s artificial intelligence for meeting minutes can record and streamline motions, tasks, and attendance. It also organizes the information from the call to order to the motion to adjourn into sections, such as key takeaways, action items, and decisions. The system automatically transforms meeting notes into minutes that are ready for review, editing, and final approval.

OnBoard helps any industry that values efficient board management and wants to save time and reduce costs. The roles that benefit most from OnBoard software include:

Administrators and board professionals
CEOs and executive leadership
Directors and trustees
General counsels

Data security is a high priority for any industry. OnBoard complies with GLBA, FERPA, HIPAA, FISMA, ISO 27001/27002, and SOC 2 Type II standards.

Pricing:

OnBoard offers three pricing tiers that can accommodate any level of board management needs. Contact OnBoard for specific pricing.

2. Otter.ai

This tool is best used for recording and transcribing meetings, interviews, and presentations when accuracy is essential. Industries that would benefit from Otter.ai include:

Business
Sales
Education
Media

Pricing:

Basic (Free): 300 transcription minutes/month; 30-minute limit per conversation.
Pro: $8.33/user/month (billed annually); 1,200 minutes/month; 90-minute limit per conversation.
Business: $20/user/month (billed annually); 6,000 minutes/month; four-hour limit per conversation.
Enterprise: Custom pricing with advanced features and support.

3. Fireflies.ai

Fireflies.ai is best suited to transcribe meetings, presentations, and interviews. It can record and transcribe conversations in 100+ languages and automatically detect the language spoken from one interaction to the next. Industries that can benefit from these services include:

Human Resources
Health Care
Finance
Engineering

Pricing:

Free: 800 minutes of storage per seat; limited transcription credits.
Pro: $10/user/month (billed annually); unlimited transcription; 8,000 minutes of storage per seat.
Business: $19/user/month (billed annually); unlimited storage; advanced analytics.
Enterprise: $39/user/month (billed annually); includes SSO, HIPAA compliance, and dedicated support.

4. Airgram

Airgram uses ChatGPT and GPT-4 to generate real-time transcriptions. In addition to automatically recording meetings, the tools extract action items and key topics, summarize discussions, and write follow-up messages. You can also integrate the meeting transcripts with collaboration and CRM apps.

Airgram delivers the most value in industries such as:

Sales
Customer Success Management
Product Management

Pricing:

Free plan: $0 for up to 5 meetings per month.
Plus plan: $18/user/month.
Pro Plan:
- Pro 10: $8.99/month (10 recordings).
- Pro 20: $17.99/month (20 recordings).
- Pro 30: $26.99/month (30 recordings).
Team Plan:
- Team 15: $17.99/month (15 recordings).
- Team 30: $28.99/month (30 recordings).
- Team 50: $42.99/month (50 recordings).
- Team 100: $79.99/month (100 recordings).

5. Fathom

Fathom provides transcription services in 25 languages. The transcriptions and summaries generated can be integrated with several collaboration and CRM applications. Fathom is best suited for:

Sales
Management
Marketing
Customer Success

Pricing:

Premium plan: $15 per user/month (monthly billing).
Team edition: $19 per user/month (monthly billing).
Team addition pro: $29 per user/month (monthly billing).

Unlock Next-Generation Board Management With OnBoard

An effective, modern board creates a first-mover advantage by investing in new software solutions purpose-built to revolutionize the boardroom. OnBoard AI integrates strategically into select capabilities to maximize the impact of today’s board leadership.
These include:

Automated Minutes: This uses speech recognition and natural language processing to create transcribed meeting minutes in real time automatically.
Intelligent Assistant: Provides instant insights to enhance decision-making and streamline board governance.

Request a free trial with OnBoard to experience firsthand how these tools can transform board management and reduce costs.

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Ready to upgrade your board’s effectiveness with OnBoard the board intelligence platform? Schedule a demo or request a free trial.

About The Author

Adam Wire: Adam Wire is a Content Marketing Manager at OnBoard who joined the company in 2021. A Ball State University graduate, Adam worked in various content marketing roles at Angi, USA Football, and Adult & Child Health following a 12-year career in newspapers. His favorite part of the job is problem-solving and helping teammates achieve their goals. He lives in Indianapolis with his wife and two dogs. He’s an avid sports fan and foodie who also enjoys lawn and yard work and running.