AI Meeting Minutes Generator: 5 Best Options in 2025

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Artificial intelligence for board meetings has become significantly more advanced and accurate. These tools are designed to help board administrators, executives, directors, trustees, and general counsel streamline documentation and collaboration.

With the right tool, you no longer need to waste time manually recording meetings or performing repetitive, manual tasks.

Read on to learn about 5 artificial intelligence tools for meetings and see which one stands out above the rest.

Using AI to Draft Meeting Minutes

Every organization has limited time and energy to focus on strategic goals and operational priorities. When teams spend that time on manual documentation, it pulls focus from the organization’s core purpose.

Now, consider how much time meetings take — daily, weekly, or monthly — and the effort it takes to document them. That’s where AI adds real value.

Using artificial intelligence for meeting minutes offers several benefits:

Time Efficiency: AI can transcribe and summarize meetings in real-time, reducing the time it takes to capture meeting minutes manually.
Improved Accuracy: AI tools can capture exact phrasing and track who said what during important discussions.
Searchable Records: AI can highlight key points, decisions, and action items, making them easier to locate and review.

More boards are turning to artificial intelligence because they know traditional minute-taking wastes time and resources. AI-powered digital assistants reduce time spent on documentation, minimize errors, and eliminate the need for multiple revisions — freeing teams to focus on more strategic work.

Best AI Meeting Minutes Generators

1. OnBoard AI

OnBoard AI is more than a meeting minutes generator. It’s a comprehensive meeting platform. It builds agendas, offers real-time insights, and flags items that need attention. For any organization focused on strategic and operational priorities, OnBoard streamlines the entire meeting process.

Using natural language processing and pattern recognition, OnBoard generates agendas based on user prompts describing the meeting’s purpose, attendees, and goals. It can also pull information from past meetings, financial reports, or email threads to enrich the agenda. Each item comes with suggested time allocations, making it easy to stay on track.

During the meeting, OnBoard automatically captures detailed notes, allowing participants to stay engaged in the discussion. From the call to order through adjournment, it records everything accurately and formats the content into structured, ready-to-review meeting minutes.

Once generated, the agenda and minutes are added to a digital board book, along with relevant documents, decisions, and next steps. Everything stays organized and accessible for reporting or future planning.

OnBoard’s context-aware assistant adds even more value by identifying potential issues, such as compliance risks or incomplete tasks, and linking them to future agendas. This ensures teams follow through on every action item and meet deadlines with confidence.

2. Otter.ai

Otter.ai automatically joins up to three virtual meetings at once and takes accurate notes on your behalf. It then summarizes or shares those notes as needed.

Journalists rely on Otter.ai for precise transcriptions to capture quotes and story details accurately. Students also use it to record lectures and presentations for easy review and study.

3. Fireflies.ai

Fireflies.ai is ideal for international users. It translates interviews, presentations, and meetings into over 100 languages, making it perfect for global media, education, and business events.

Professionals in HR, health care, and finance can integrate transcripts with more than 200 AI apps, all while staying compliant with top data security standards like SOC 2 Type II, GDPR, HIPAA, and BAA.

4. Fathom

Fathom delivers accurate transcriptions and summaries and works especially well for sales and marketing teams. It integrates seamlessly with collaboration tools and CRM platforms to keep key insights connected and actionable.

5. MeetGeek

MeetGeek focuses on boosting company-wide collaboration. It takes accurate meeting notes, syncs them across platforms, and automates repetitive data entry. This enables teams to coordinate instantly and reduces the need for follow-up meetings.

Unlock Next-Generation Board Management With OnBoard

Running effective board meetings takes time — time that’s better spent on strategic decisions. While other AI meeting minutes generators offer partial solutions, none match the power and precision of OnBoard.

OnBoard streamlines every part of the meeting process. It helps attendees prepare, captures accurate documentation, and simplifies the review and approval workflow.

By eliminating tedious administrative tasks, OnBoard gives decision-makers more time to focus on what truly matters. Its context-aware digital assistant creates agendas and minutes, records meetings, highlights key action items, and organizes everything in one easy-to-access location.

Ready to transform your board meetings? Start your free trial today and see why leaders trust OnBoard to power their most important conversations.

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About The Author

Adam Wire: Adam Wire is a Content Marketing Manager at OnBoard who joined the company in 2021. A Ball State University graduate, Adam worked in various content marketing roles at Angi, USA Football, and Adult & Child Health following a 12-year career in newspapers. His favorite part of the job is problem-solving and helping teammates achieve their goals. He lives in Indianapolis with his wife and two dogs. He’s an avid sports fan and foodie who also enjoys lawn and yard work and running.