A Letter from OnBoard's Chief Product Officer, Tim Adair

Tim Adair
Chief Product Officer, OnBoard 

November 5, 2025

Last week marked a major milestone for OnBoard and for every board and leadership team we serve.

We’ve officially launched the AI Suite, our packaged offering of OnBoard AI features that includes Agenda AI, Book AI, and Minutes AI. 

This is more than a product launch. It’s the realization of a vision we’ve been building toward for years: threading AI through the entire board meeting life cycle, from agenda creation to post-meeting minutes, in a way that enhances human judgment while protecting organizational intelligence. 

Threading AI Through the Board Meeting Life Cycle
We’ve been intentional about how we designed OnBoard AI. It’s an integrated experience that lightens the load for everyone involved in the board process: pre-meeting, during the meeting, and post-meeting. 

From the first moment an admin sits down to create an agenda, staring at a blank page wondering, “What’s the right order of discussion for this committee meeting, and did we include last quarter’s follow-ups?” 

To when a director receives materials and thinks, “I’ve got 24 hours, my kid’s hockey game is tonight, when am I going to read 150 pages?” 

Or the moment the board secretary is managing the meeting in real time, balancing the clock while making sure every key decision and action is captured accurately. 

That’s where the OnBoard AI Suite steps in. It gives time back, reduces cognitive load, and helps leaders focus on what matters most: governance, insight, and decision-making. 

AI That’s Powerful and Contained
The data is clear: 69% of directors are already using AI for board work today.
AI isn’t coming to the boardroom. It’s already here.
But too often, it’s happening outside the boundaries of secure systems. It only takes one upload of board materials to a free ChatGPT account to expose sensitive organizational data to public models. 

That’s a risk that organizations don’t need to take. 

AI Suite brings that same intelligence inside OnBoard’s secure environment, so directors and administrators can work faster and smarter without ever compromising confidentiality. 

The Future of Board Intelligence
The future of AI in governance is about amplifying the impact that directors and administrators can have. 

Imagine every board book that can summarize itself before it’s even opened.
Every agenda that nearly writes itself, drawing from your organization’s best practices and historical decisions. 

Every set of minutes captured with precision before the meeting even ends, with AI automatically surfacing what needs follow-up and what drives strategic discussion. 

That’s the direction we’re heading: AI that doesn’t just make boards more efficient. It makes them more effective, more informed, and more focused on strategy. 

All Paths Lead to Assist AI
At OnBoard, we believe the next era of board intelligence will be defined by Assist AI. Not automation for its own sake, but agentic intelligent systems that actively support judgment, insight, and governance. 

For directors, Assist AI will mean having a trusted partner in every decision, one that can instantly surface past discussions, related metrics, or unresolved risks the moment a new agenda item is raised. It will mean better preparation, sharper insight, and faster clarity, all within the trusted and secure OnBoard environment. 

For administrators and governance professionals, Assist AI will remove repetitive friction from the entire meeting cycle. Drafting agendas, compiling materials, tracking attendance, and building follow-up reports will be intelligently orchestrated so their focus can shift to the high-value work of facilitating strategic alignment and supporting the board’s mission. 

AI Suite is just the beginning. 

Everything we build, from Agenda AI to Minutes AI, moves us closer to a world where board intelligence turns complexity into clarity. Assist AI will become the trusted partner behind every great decision, empowering boards to lead with more confidence, clarity, and focus than ever before. 

Learn more about AI Suite 

About Tim Adair

Tim Adair serves as Chief Product Officer at OnBoard, where he believes the best innovations start by understanding real customer challenges. He’s spent his career helping teams bring ambitious ideas to life through thoughtful design and collaboration.