Boards Are Using AI. The Risk Is How. OnBoard Launches AI Suite for Responsible Governance

INDIANAPOLIS — October 22, 2025 — Board leaders are turning to AI to save time and sharpen oversight. The real risk isn’t if directors will use AI – it’s confidential materials slipping into open, public models outside the organization’s control.

According to OnBoard’s 2025 Board Effectiveness Survey, 69% of board directors, administrators and executives have tried tools like ChatGPT, Copilot, or Gemini for board work, yet 70% still lack a dedicated governance platform to protect sensitive information and unify communication.

OnBoard today announced general availability of the OnBoard AI Suite, channeling AI’s benefits while containing exposure risk. The suite combines Agenda AI, Book AI, and Minutes AI so directors can prepare faster, run tighter meetings, and close the official record the same day—without moving data beyond the organization’s governed environment.

Helping Boards Work Smarter, Not Riskier

“AI isn’t coming, it’s already here, and most directors are already using it,” said Marc Huffman, CEO of OnBoard. “But the real challenge is using it well. The OnBoard AI Suite helps boards move faster, focus on what matters, and make better decisions – all while staying grounded in the principles of ease of use, security, and trust that have always defined OnBoard.”

OnBoard AI Suite is purpose-built for how boards work without exposing data:

• Agenda AI transforms plain-language prompts and supporting materials into complete, ready-to-publish agendas-helping teams ship earlier and keep meetings centered on decisions.
• Book AI gives directors speed with context, surfacing summaries, cross-referencing prior materials, and guiding attention to what matters most-within the same governed workspace.
• Minutes AI drafts accurate minutes from transcripts, recordings, and notes so approvals come faster, and follow-through doesn’t stall-while keeping records contained for oversight and retention.

Unlike public AI tools, the OnBoard AI Suite runs in a closed-loop architecture — AI that stays within your governance platform — powered by Microsoft Azure. Built on the same trusted foundation as OnBoard, it meets SOC 2 Type II, ISO 27001, ISO 27701, HIPAA, and GDPR and provides complete administrative oversight, permissions, and records retention.

“Whether you’re ready or not, AI is reshaping how boards work,” said Tim Adair, Chief Product Officer at OnBoard. “Directors are eager and understand the value in leveraging AI tools in their board work – our job is to make that experience secure, compliant, and simple, so they can harness AI’s power without compromising their fiduciary responsibilities. The OnBoard AI Suite continues our vision to bring responsible, practical AI to governance.”

Customers across regulated sectors already report significant results, including up to a 90% reduction in minutes drafting and approval time.

Availability

The OnBoard AI Suite is now available to all OnBoard customers.
To learn more or schedule a demo, visit onboardmeetings.com/onboard-ai/get-ai-suite