It’s simple. Adopt artificial intelligence (AI) now or get left behind.
Thousands of businesses and organizations are already leveraging the power of AI to drive process automation, improve decision-making, and optimize operations.
In fact, AI has become a force-mover for those seeking to conduct more efficient and effective meetings. For board-led organizations, AI board meeting software has revolutionized the way leadership teams capture meeting notes, build meeting agendas, and more. When board administrators are feeling the pressure of maintaining smooth and seamless operations, AI takes all the legwork out of redundant processes and systems.
What Are AI Meeting Summaries?
AI meeting summaries are a complete recap of a recorded or live meeting generated by an AI tool. This includes highlighting key discussion points, decisions, and action items. AI assistants for meeting minutes can automatically transcribe meetings, identify speakers, and provide structured notes and overviews.
These AI tools save you time and money, since you won’t need someone to manually transcribe the meeting and create the minutes. You also don’t need to worry about accuracy or rely on someone’s memory or hastily scribbled notes. The AI tool provides you with reliable meeting notes.
The comprehensive blueprint for selecting a results-driven board management vendor.
Benefits of AI Meeting Summaries
AI meeting summaries offer the following benefits:
1. Time Savings
When staff create meeting summaries or minutes manually, they must review notes and recordings repeatedly to outline who spoke and what decisions were made. This process consumes valuable time. AI tools generate meeting summaries in minutes, often automatically, so administrators can focus on higher-value tasks. By automating summaries, your board saves time and resources.
2. Increased Accuracy and Consistency
Relying on staff notes introduces the risk of human error, such as mis-attributing comments or overlooking key points. AI eliminates these inconsistencies by producing summaries directly from meeting recordings. With AI tools for meeting notes, your board gains accurate, reliable records that support effective decision-making and build transparency with stakeholders.
3. Faster Decision-Making
Board decisions often depend on past meeting minutes. Without accurate, accessible records, reviewing discussions and materials slows the process. Automated AI summaries ensure you can quickly retrieve all relevant discussions. With precise information at your fingertips, your board makes faster decisions and moves to implementation sooner.
AI Meeting Summary Tools
Here’s a closer look at three types of artificial intelligence tools that can help you produce meeting summaries..
1. Fellow
Fellow is an AI assistant that can help you create meeting summaries and meetings. This AI tool provides recordings, transcriptions, and summaries of every meeting that appears on your calendar. Some of the features include:
- Automated meeting transcriptions, summaries, and action item detection
- Collaborative agenda builder and AI-powered meeting insights
- Integration with calendars and project management tools for seamless workflows
Fellow offers several different plans that charge between $7 and $25 per user per month.
2. Otter
Otter offers an AI assistant to help with meeting summaries. You can use this program to automatically record your Zoom and Google Meet meetings. Top Otter features include:
- Real-time transcription
- Speaker identification
- Automated summaries
- Interactive notes
- Collaboration and sharing
- AI-powered chat
Otter offers a free version, but you only get 300 minutes of transcription per month. Paid plans can cost up to $20 per month per user.
3. OnBoard
OnBoard offers Minutes AI, a meeting summary feature built into its board management solution. This AI-powered tool automates recording, transcription, and summarization for board meetings. It delivers a full suite of artificial intelligence tools for businesses.
Key features of Minutes AI include:
- Automatic Recording & Transcription: Minutes AI captures meeting audio (via Zoom or Teams) and transcribes it into a speaker-labeled transcript.
- Smart Meeting Outline Generation: It parses the transcript to create a structured outline — breaking discussion into sections and highlighting motions, decisions, and action items.
- Draft Minutes Creation: Minutes AI combines your agenda, outline, and notes to generate a first draft of meeting minutes with your preferred format (bullet, narrative, or both).
- Rich Text Editor & Editing Tools: You can edit and format the draft minutes directly within OnBoard using a full editor (for fonts, styles, headings, bullet points, etc.).
- Attendance Tracking & Integration: The tool supports marking attendance and inserting that info into your minutes.
- Secure Storage & Retention Controls: Minutes AI stores recordings and transcripts within the OnBoard environment and automatically deletes them after 90 days (unless manually saved).
- Seamless Integration with Agenda & Governance Tools: Because Minutes AI lives inside the OnBoard platform, it ties into agenda, governance libraries, document management, and overall board workflows.
OnBoard’s AI assistant for meeting minutes comes standard with the OnBoard platform, so the cost is part of your overall subscription. With just a few clicks, you can generate accurate, high-quality meeting minutes.
Add the Power of Artificial Intelligence to Your Boardroom
Writing summaries and detailed notes after important meetings is essential but time-consuming. Let AI handle your meeting summaries and transform the way your board works. AI meeting software saves time, ensures accuracy, and speeds up decision-making. With many providers competing for your attention, choosing the right platform matters.
OnBoard AI delivers the features and benefits you need. It creates accurate meeting summaries, builds agendas, analyzes data, and more. OnBoard integrates seamlessly with your existing framework and provides the crucial support your board needs to streamline its work.
Ready to learn more? Request your trial today and see how OnBoard AI powers smarter governance.
Enhance strategic meetings with OnBoard's intuitive board management tools.
Ready to upgrade your board’s effectiveness with OnBoard the board intelligence platform? Schedule a demo or request a free trial.
About The Author
- Josh Palmer serves as OnBoard's Head of Content. An experienced content creator, his previous roles have spanned numerous industries including B2C and B2B home improvement, healthcare, and software-as-a-service (SaaS). An Indianapolis native and graduate of Indiana University, Palmer currently resides in Fishers, Ind.
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