The word is spreading about the significant value of leveraging artificial intelligence for board meetings. Optimizing decision-making processes, improving communication, and focusing on strategic goals using AI meeting tools gives any organization a competitive edge.
However, your competitive advantage depends largely on which AI meeting minutes tools you choose for your board meetings, and how effectively those tools perform.
Learn more about artificial intelligence for meeting minutes and explore the top 5 options, compared by key features, advantages, and pricing, to help your organization stay ahead.
What is an AI Meeting Notes Tool?
An AI-powered meeting notes tool is used during the course of board meetings to record and summarize meeting information. This relieves the participants from taking notes, allowing them to focus on the meeting content.
Accurate, automated transcripts and well-crafted summaries help teams avoid missed or unclear details. The platform stores all meeting discussions in one centralized location, making them easy to access and share with key participants. Attendees with hearing impairments can follow along by reading automatically generated notes, while latecomers can quickly catch up on previously discussed action items.
Organizations that adopt this tool early gain a cost-effective, time-saving advantage in productivity and performance. But only the best artificial intelligence tools for meetings can deliver these results.
The comprehensive blueprint for selecting a results-driven board management vendor.
Best AI Meeting Notes Tools for Boards
Next, let’s explore the features and advantages of the top 5 AI meeting notes tools to solve your board meeting needs.
1. OnBoard
Key Features:
- Automated Minutes: OnBoard AI uses speech recognition and natural language processing to magically create accurately transcribed meeting minutes in near real-time.
- Intelligent Assistant: OnBoard AI provides instant, relevant insights to enhance decision-making and streamline board management.
- Centralized Document Management: Organize and access board materials in one secure location.
- Meeting Scheduling and Agenda Building: Use automation to simplify the process of planning meetings and creating agendas.
- Real-Time Collaboration: Enable board members to collaborate on documents and discussions in real-time.
Pros:
- User-Friendly Interface: Intuitive design that requires minimal training.
- Enhanced Security: Features like two-factor authentication and encryption protect sensitive information.
- Accessibility: Access the platform from various devices, including mobile, ensuring flexibility.
- Customer Support: Responsive support team to assist with onboarding and ongoing needs.
Pricing
OnBoard offers customized pricing based on the specific needs and size of your organization. To obtain detailed pricing information, contact OnBoard directly or request a free trial.
2. Otter.ai
Key Features:
- Real-time transcription and summaries in English, French, and Spanish.
- Speaker identification and tagging.
- Integration with Zoom, Microsoft Teams, and Google Meet.
- Collaborative tools: highlight, comment, and edit transcripts.
Pros:
- High transcription accuracy.
- User-friendly interface.
- Robust search functionality.
- Custom vocabulary support.
Pricing:
- Basic (Free): 300 transcription minutes/month; 30-minute limit per conversation.
- Pro: $8.33/user/month (billed annually); 1,200 minutes/month; 90-minute limit per conversation.
- Business: $20/user/month (billed annually); 6,000 minutes/month; four-hour limit per conversation.
- Enterprise: Custom pricing with advanced features and support.
3. Fireflies.ai
Key Features:
- AI-powered transcription in 69+ languages
- Meeting summaries with action items
- Integration with Zoom, Google Meet, Microsoft Teams, and more
- AI assistant “AskFred” for querying meeting content
- Conversation intelligence with analytics and insights
Pros:
- Unlimited transcription in paid plans
- Extensive integrations with CRMs and collaboration tools
- Advanced analytics for team performance
- User-friendly interface with mobile app support
Pricing:
- Free: 800 minutes of storage per seat; limited transcription credits
- Pro: $10/user/month (billed annually); unlimited transcription; 8,000 minutes of storage per seat
- Business: $19/user/month (billed annually); unlimited storage; advanced analytics
- Enterprise: $39/user/month (billed annually); includes SSO, HIPAA compliance, and dedicated support
4. Supernormal
Key Features:
- Automatic meeting notes for Google Meet, Zoom, and Microsoft Teams
- Meeting templates and custom vocabulary
- Integration with tools like Asana, Slack, HubSpot, and Salesforce
- Video recording and sharing capabilities
Pros:
- User-friendly with quick setup
- Customizable templates for different meeting types
- Seamless integration with popular productivity tools
- Affordable pricing for small teams
Pricing:
- Starter (Free): 1,000 minutes of storage per member; core AI model
- Pro: $10/user/month (billed annually); unlimited storage; additional features
- Business: $19/user/month (billed annually); advanced AI models; admin controls
- Enterprise: Custom pricing with features like SSO and data retention policies
5. Avoma
Key Features:
- AI-generated meeting notes with key takeaways and action items
- Automatic video recording and transcription
- Integration with Zoom, Microsoft Teams, Google Meet, and more
- Conversation intelligence with analytics and coaching insights
- CRM and dialer integrations
Pros:
- Comprehensive analytics for sales and support teams
- Customizable note-taking templates
- Unlimited transcription in paid plans
- Flexible pricing for different team sizes
Pricing:
- Free: Basic AI meeting assistant; limited to 1 seat
- Team: $19/user/month; includes advanced scheduler and AI meeting assistant
- Organization: $29/user/month; adds conversation intelligence features
- Enterprise: $39/user/month; includes revenue intelligence tools
Unlock Next-Generation Board Management With OnBoard
While many applications offer strong AI meeting notes capabilities for board meetings, only OnBoard automates the entire documentation process from start to finish.
OnBoard’s comprehensive AI tool creates contextually relevant agendas, captures accurate and detailed notes, and seamlessly converts them into ready-to-distribute meeting minutes once approved and archived.
If your board meeting documentation feels inefficient or time-consuming, take the first step toward change, submit a trial request today and experience the difference.
Navigate board software options wisely using our comprehensive vendor comparison tool.
Ready to upgrade your board’s effectiveness with OnBoard the board intelligence platform? Schedule a demo or request a free trial.
About The Author
- Josh Palmer serves as OnBoard's Head of Content. An experienced content creator, his previous roles have spanned numerous industries including B2C and B2B home improvement, healthcare, and software-as-a-service (SaaS). An Indianapolis native and graduate of Indiana University, Palmer currently resides in Fishers, Ind.
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