Leveraging an AI assistant can be a simple way to instantly generate board meeting minutes, agendas, and other key documents.
These tools help boards accomplish more in less time by automating a wide range of tasks. However, boards must do ample research before selecting an AI tool to ensure their investment is a good fit for their organization.
Here are some of the most important things to know about using artificial intelligence for meeting minutes and what to look for when comparing digital assistants
Using AI to Draft Meeting Minutes
Many of the highest-performing boards have begun to search for ways to reduce their workloads by automating essential tasks. This frees up time and other resources that can be better used to pursue new projects and increase your board’s potential.
Using artificial intelligence (AI) to draft meeting minutes offers several benefits:
- Time Efficiency: AI can transcribe and summarize meetings in real time, reducing the time it takes to manually capture meeting minutes.
- Improved Accuracy: AI tools can capture exact phrasing and track who said what during important discussions.
- Searchable Records: AI can highlight key points, decisions, and action items.
AI Meeting Minutes Assistant Features
It’s always a good idea to review AI-generated minutes to ensure quality control, but your AI tool should not create more work than it eliminates. Many boards find that AI assistants deliver strong results in these 5 areas.
1. Accurate Transcription
Quality AI assistant software converts meeting audio into high-fidelity, speaker-labeled transcripts using advanced speech recognition with minimal mistakes. By choosing a high-end AI assistant like OnBoard, your board can ensure that your software maximizes your investment without forcing board members to waste excessive time correcting inaccuracies.
2. Smart Meeting Outline
An AI assistant should be capable of creating drafts of meeting minutes that are easy to read, understand, and quickly locate important pieces of information. A quality AI tool automatically structures key outcomes, including motions, decisions, and actions, into an organized meeting outline.
3. Anchored Playback
Even the best AI tools can misinterpret names, acronyms, or organization-specific details. While they generate minutes from their own full transcripts, those transcripts aren’t always flawless. That’s why it’s smart to record each meeting — audio or video — so you can link transcript sections directly to the source for easy review and verification.
4. Citation-Backed Drafting
Strong AI tools make it clear where each note comes from. By embedding source references, they back up their statements and make it easy to verify or explore details further. In contrast, weak AI tools often misstate information without citing sources, making it harder to clarify or trust what’s written. A reliable AI assistant ensures traceability by embedding source references for every note.
5. Agenda-Aware Minutes
Finally, strong AI assistants are capable of extracting the most relevant information from meeting transcriptions to create minutes that match the meeting agenda. Speakers often go off-topic during meetings, and poor AI tools may include too much irrelevant content or attempt to create minutes using everything that was discussed. This approach creates inaccurate minutes and shifts the reader’s focus away from the actual agenda items.
A worthwhile AI assistant aligns the draft with the meeting agenda to confirm that all topics are addressed.
Introducing OnBoard AI
OnBoard AI is designed to streamline board governance by offering a complete suite of AI-enabled tools that enhance every phase of the board meeting process. OnBoard AI was specifically designed for board governance, and when fully deployed, it helps boards 10x their performance.
There are several benefits of using our software’s AI-backed features:
- Improved Efficiency and Productivity: AI tools handle routine tasks, analyze data, and summarize information, saving users time and allowing them to focus on priorities.
- Data-Driven Insights: AI tools process and analyze vast amounts of data to provide insights and identify trends that may go unnoticed by human analysis.
- Consistency and Accuracy: AI tools ensure that information presented is accurate and consistent, reducing the risk of human error.
- Quick Access to Information: AI tools can quickly retrieve relevant documents and data points, making information more accessible when needed.
Discover the Power of the Most Advanced Boardroom AI
AI-powered board management software provides a valuable tool to help your board save time, money, and other key resources. These resources can then be invested into new endeavors to empower your organization achieve more than what was possible when humans handled every aspect of board governance
OnBoard AI is the perfect solution for boards to take their performance to the next level. Some of the most significant ways OnBoard helps boards achieve more include:
- Generating detailed, ready-to-use agendas
- Capturing, summarizing, and drafting minutes
- Leveraging AI to help readers get the most out of complex documents
- Providing insights into your board’s performance and identifying potential issues to address
Ready to see how OnBoard AI’s artificial intelligence tools for meetings can help your board accomplish more in less time. Request a free trial today!
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About The Author
- Josh Palmer serves as OnBoard's Head of Content. An experienced content creator, his previous roles have spanned numerous industries including B2C and B2B home improvement, healthcare, and software-as-a-service (SaaS). An Indianapolis native and graduate of Indiana University, Palmer currently resides in Fishers, Ind.
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