Technology has rapidly advanced, automating tasks, identifying patterns and trends that drive strategic decisions, and enhancing communication and efficiency. Artificial intelligence for board meetings is no exception.
Creating meeting agendas, recording minutes, and summarizing discussions are just a few examples of what artificial intelligence tools for meetings can do.
Read on to learn about leading AI tools and the five features necessary for speed, versatility, and efficiency when creating meeting agendas.
What is an AI Meeting Agenda Builder?
An artificial intelligence meeting agenda builder is a tool that automatically creates structured, relevant, and time-efficient meeting agendas. There are numerous benefits of an AI-backed meeting agenda builder, including increased meeting effectiveness and accountability, reduction in preparatory work, and time savings.
Because agenda-building tasks are mostly automated, the board of directors can engage in more strategic discussions, rather than the administrative tasks of creating an agenda.
Here is a list of the top AI meeting agenda builder software solutions:
Platform | Best For | Free Trial / Demo |
Cutting-edge AI capabilities built on Microsoft Azure that helps board leaders navigate complex governance challenges, automate internal processes, and improve outputs. | ||
Fellow.app | AI-assisted meeting agenda templates, real-time collaboration, and AI meeting summaries. Best for managers, team leads, and startups | Free Plan Available |
Hugo by Calendly | AI-powered agenda creation based on calendar context. Best for small-to-midsize teams. | Free Plan Available |
Otter.ai | While best known for meeting transcription, Otter includes meeting summary generation and syncs with calendars to assist in auto-generating agenda content. | Free Plan Available |
Motion | Uses AI to plan meetings, build meeting agenda, etc. Best for executives and solo entrepreneurs. | Free Trial Available |
Efficiently track and document board decisions with our Meeting Minutes Template
Features of an AI Meeting Agenda Builder
Using artificial intelligence for meeting minutes and agenda building saves time while boosting efficiency and productivity. Look for these 5 must-have features of an AI meeting agenda builder.
1. Context-Aware Agenda Generation
The AI tool analyzes information to recognize the framework and structure of the meeting and identifies the primary issues. For example, if the user inputs the key meeting participants and their titles, the AI tool can precisely calibrate the context of the agenda regarding the meeting participants. This also applies when generating action items or topics for discussion.
2. Natural Language Input
Understanding how easily users can interact with AI technology is key. They don’t need to know coding principles or memorize command sets. To create an agenda, users simply enter details about the meeting, such as its purpose, attendees, project timeline, and objectives, in plain English, with minimal formatting or effort. The AI tool then automatically generates a structured, time-boxed agenda.
3. Templates & Customization
Templates play a crucial role in maintaining consistency and supporting brand governance. Users often need multiple templates to accommodate different meeting types or assigned roles.
For example, an organization that holds both standups and board meetings requires distinct agenda templates for each. Because the purpose, frequency, attendees, and formats vary significantly between these meetings, the templates must reflect those differences to streamline agenda creation and improve efficiency.
4. Collaborative Editing
The AI-generated draft becomes available for the board of directors or other key stakeholders to make edits as needed in real-time. Agenda collaboration allows for instant revisions and suggestions, streamlining the final approval process. Agenda collaboration is made possible with the integration of Microsoft 365 and other tools like Microsoft Teams.
5. Automatic Action Items
The AI agenda creation tool analyzes key information to automatically build a structured meeting agenda with a logical flow, relevant topics, and clearly defined action items, each with specific time allocations.
It draws from the user’s input, past meeting data, individual roles, prioritized schedules, assigned tasks, and deadlines, and can even incorporate details from synced calendars to generate accurate, actionable agendas.
The comprehensive blueprint for selecting a results-driven board management vendor.
Board Management Made Easy With OnBoard
Meetings are a necessary forum to ensure alignment among board members, management, and other stakeholders by sharing information, making decisions, and solving problems.
An effective, modern board creates a first-mover advantage by investing in new software solutions purpose-built to revolutionize the boardroom. OnBoard AI integrates strategically into select capabilities to maximize the impact of today’s board leadership, including:
- Automated Minutes: Uses speech recognition and natural language processing to automatically create transcribed meeting minutes in real-time.
- Intelligent Assistant: Provides instant insights to enhance decision-making and streamline board governance.
Ultimately, automating agenda creation reduces administrative overhead, ensures clear communication, and boosts efficiency. It allows participants to focus more on strategic planning efforts, not manual tasks.
Reach out today for a free trial request to learn more about how OnBoard AI can radically transform your boardroom.
Ready to upgrade your board’s effectiveness with OnBoard the board intelligence platform? Schedule a demo or request a free trial.
About The Author
- Josh Palmer serves as OnBoard's Head of Content. An experienced content creator, his previous roles have spanned numerous industries including B2C and B2B home improvement, healthcare, and software-as-a-service (SaaS). An Indianapolis native and graduate of Indiana University, Palmer currently resides in Fishers, Ind.
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