4 Advantages of Using AI to Draft Board Meeting Minutes

Of course, finding the right artificial intelligence tools for meetings depends on the unique goals and objectives of your organization and its board leadership. From creating and storing minutes, to easily querying for specific conversations, the immediate benefits of an AI-backed meeting minutes tool are powerful and far-reaching. Here is a list of the top advantages of using AI to capture board meeting notes.

1. Speed and Efficiency  

AI tools can quickly interpret information from notes and transform it into concise and organized minutes. This step significantly reduces the amount of time board secretaries need to compile meeting minutes and deliver them to the full board and other relevant parties.

AI tools can also create a written record of meeting discussions in real time, which is much faster than taking notes by hand. 

2. Improved Accuracy and Consistency 

Using artificial intelligence for minutes creation is often more accurate than human transcription.

AI tools begin the board meeting minutes process by automatically transcribing everything said during the meeting, no need to rely on someone to capture key points manually. This gives board members a complete written record they can reference at any time. 

From there, the AI generates a first draft of the minutes for the board secretary to review. The secretary can also choose to draft the minutes manually using the transcription as a reference. Either way, this approach allows them to stay more engaged in the meeting instead of focusing on notetaking.

3. Cost Savings 

Automating your minutes creation process can reduce the time spent on documentation by up to 70%, cutting down on overtime hours and administrative burden. While cost-cutting alone isn’t always the best decision—especially if it risks harming your organization—identifying tasks that can be automated without negative impact is a smart way to maximize your resources and extend your funding.

4. Enhanced Searchability and Record Management 

With more streamlined search features, board members can quickly  locate a particular minutes document or find information about a specific topic. 

AI tools can also help your board store and manage records more securely by using private cloud storage, automatically deleting transcripts after each minutes document is completed, and taking other steps to ensure that only authorized individuals have access to confidential documents.