Using various types of artificial intelligence tools — including those designed for board meetings — comes with responsibilities. AI laws and regulations spell out the risks and offer guidance on how to avoid them.
As artificial intelligence regulations evolve rapidly across the U.S., Virginia has become an early leader in addressing AI risks through its existing privacy laws, including the Virginia Consumer Data Protection Act (VCDPA). While Virginia has not yet passed a standalone AI law, VCDPA already regulates many AI use cases involving profiling and automated decision-making.
For this reason, developing formal AI governance frameworks, conducting regular AI risk assessments, and providing board-level AI education are becoming best practices.
Virginia Artificial Intelligence Laws
Virginia AI legislation focuses on automated decision-making systems (ADMs) that are developed, deployed, integrated, or distributed in Virginia. It also defines the consequences of AI-generated content that falsely represents individuals.
1. High-Risk AI Bill (HB 2094)
This law describes the operating standards and disclosure and documentation developers, deployers, integrators, and distributors of high-risk artificial intelligence tools for business are required to follow. It includes exemptions as well as the civil penalties that can be imposed if a person violates or willfully violates the provisions of this law.
Board Takeaway: This bill was ultimately vetoed. However, its contents reflect what future regulation could look like. Boards should categorize AI systems under development or use, specifically whether they’re “high-risk.”
2. Executive Order No. 30 (2024)
This order sets the policy standards regarding the use of AI technology in Virginia state agencies’ information and technology, education, and law enforcement sectors. This order recognizes that constraints and standards must be in place to mitigate risks with the state agencies and their suppliers. It also establishes an artificial intelligence task force to provide ongoing recommendations on these standards and education guidelines.
Board Takeaway: Companies doing business with the Commonwealth must align with VITA’s AI standards, covering procurement, deployment safeguards, and compliance oversight.
3. Synthetic Digital Content Act
This law targets digital content, such as audio, text, video, or image, that realistically but falsely represents a person’s appearance, speech, or conduct. The law warns that anyone responsible for offensive digital content may face defamation, libel, or slander claims. Those who use this technology to commit fraud can face both criminal and civil penalties.
Board Takeaway: Ensure oversight of AI tools used to create digital content (e.g., marketing visuals, generative text) to mitigate risks of defamation liability.
The comprehensive blueprint for selecting a results-driven board management vendor.
Emerging Board-Level Responsibilities
There are several board-level responsibilities that businesses and organizations must commit to improve AI compliance posture:
Board Duty | Governance Action Required | Owner |
AI strategy oversight | Ensure AI use aligns with company strategy, values, and risk appetite | Board chair, CEO |
AI risk management | Oversee enterprise-wide AI risk assessment and controls | CRO |
AI ethics and responsible use | Approve principles on ethical AI use; monitor fairness, transparency, and accountability | Chief ethics officer |
Data governance and privacy | Review data quality, security, and privacy for AI training and deployment | CPO, CDO |
Regulatory compliance | Monitor compliance with emerging AI laws | General compliance officer |
Training | Ensure board directors receive ongoing education on AI technologies and risks | Lead independent director, corporate secretary |
Introducing OnBoard AI
OnBoard AI is designed to streamline board governance by offering a complete suite of AI-enabled tools that enhance every phase of the board meeting process.
There are several benefits of using our software’s AI-backed features:
- Improved Efficiency and Productivity: AI tools handle routine tasks, analyze data, and summarize information, saving users time and allowing them to focus on priorities.
- Data-Driven Insights: AI tools process and analyze vast amounts of data to provide insights and identify trends that may go unnoticed by human analysis.
- Consistency and Accuracy: AI tools ensure that information presented is accurate and consistent, reducing the risk of human error.
- Quick Access to Information: AI tools can quickly retrieve relevant documents and data points, making information more accessible when needed.
OnBoard’s artificial intelligence tools for meetings consist of an agenda builder, an accurate and detailed note taker, artificial intelligence for meeting minutes, a digital board book, and a context-aware digital assistant. All of these features add up to a system that meets national and international standards that include but are not limited to HIPAA, SOC 2 Type II, ISO 27001, and GDPR.
OnBoard Powers Boards in Virginia
Virginia AI laws are not meant to impede business, but offer a spotlight on the harms that AI tools can generate, such as bias, discrimination, and privacy breaches. These laws educate businesses and organizations on the risks that can occur when using AI technology.
OnBoard AI contains stringent safety protocols and undergoes rigorous auditing to minimize artificial intelligence security risks regarding synthetic digital content. OnBoard meets Virginia regulatory standards and compliance expectations by ensuring the software doesn’t make final decisions without human review.
Ready to see how AI can transform the boardroom? Reach out for a free trial request to learn more about OnBoard AI and our comprehensive meeting management system.
Enhance strategic meetings with OnBoard's intuitive board management tools.
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About The Author
- Josh Palmer serves as OnBoard's Head of Content. An experienced content creator, his previous roles have spanned numerous industries including B2C and B2B home improvement, healthcare, and software-as-a-service (SaaS). An Indianapolis native and graduate of Indiana University, Palmer currently resides in Fishers, Ind.
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